3 ways to boost content creation with Box AI

Teams today spend an inordinate amount of time on repetitive tasks that could get done in seconds with AI. 

With the right solution, your organization can gain a competitive edge and empower users to work smarter and produce quality content at high speed. Teams can open the door to all kinds of new business value — and IT can transform productivity. 

Box gets it, and that’s one of the main reasons we built Box AI. Read on to see how you can put intelligence to work and achieve quick, easy wins across three key areas: generating, summarizing, and refining your content. 

Generating copy with Box AI

With the benefits of generative AI right where your content lives, your teams can speed up otherwise manual tasks, saving tons time on documents that once took hours to create. Users can leverage existing content and insights to generate new ideas from existing files. Or, they can ask Box AI to deliver brand-new copy from scratch.

What’s more, these capabilities of Box AI work both within Box Notes and in Preview for other documents, so teams can take advantage of using Box AI on document types from their favorite productivity apps (without leaving Box).

Here are a few examples of how this works across different industries:

• A life sciences company generates drafts of product development plans, study protocols, and clinical study reports to jumpstart the writing and communications process for their medical writers
• Law firm teams quickly draft client advice memos, freeing up time to research and deliver the right client centric advice
• A consulting firm creates presentations based off of sample documents to customize sales materials for customers, freeing up time for consultants to focus on important work 
• A recruiting firm generates a job posting for a position and incorporates top keywords and phrases to target ideal candidates

Summarizing lengthy content

Box AI’s ability to summarize is all about transforming large amounts of text or complex datasets into easily digestible summaries and analyses. Use cases that fall into this category are often focused on condensing and making sense of large sets of inputs, and quickly surfacing important findings or key points. This functionality empowers teams to get a head start on lengthy documents and to tease out crucial information without immediately having to read through the entire document.

Industry examples include:

• A medical device company summarizes lengthy technical documents into meeting notes to help employees identify potential next steps and assign tasks faster
• Wealth advisors at a financial firm stay up to date on market updates by summarizing detailed documents from investor relations, and are able to spend more time crafting recommendations to their clients
• A school system recaps board meeting notes to expedite next steps such as writing executive summaries and key points
• A communications company quickly locates content across multiple lines of business, and summarizes key important to support their lengthy and detailed RFP processes

Refining tone of voice for a compelling message

Box AI also has the ability to help refine content. Rather than increasing or decreasing the amount of content and information, Box AI can help to edit and restructure content to suit different formats. 

Its versatility offers valuable assistance in content editing, from fixing grammar and syntax issues to editing for tone or clarity. Box AI can also seamlessly read content from one format and help summarize it in another, such as turning slide content into executive memos or emails, ensuring effective communication across different channels. Moreover, users have the ability to seek real time feedback from Box AI and ask questions about their content, enhancing productivity and fostering meaningful engagement.

Some industry use cases include:

• A retail business customizes marketing emails based on segments for each key audience, and can quickly develop A/B tests for copy, tone, and CTA. 
• A school system personalizes educational materials with more effective lesson plans based on student needs
• A services company manages large-scale projects with the help of Box AI to refine and modify content into different formats, such as spreadsheets, emails, and surveys, reducing the level of effort needed to create these documents from scratch

Combining all the benefits of Box AI 

These use cases speak volumes about how essential AI has become in today’s workplace — and why it’s time for every team to get acquainted with this powerful tool. While each use case alone is a powerful driver of productivity, the true value of Box AI comes from its combined potential across every department and workflow in an enterprise. Here’s how that might look: 

• Recruiters at a technology company can use Box AI to improve their search for candidates
• Box AI can summarize a job description, and work as an editor alongside a recruiter, helping to spot bias or non-inclusive language in the job description 
• Later on, Box AI can quickly write first drafts of outreach messages tailored to potential applicants, and allows the recruiting team to focus their efforts on finding and speaking to the right people
• Team members would then use Box AI to fine-tune language in each outreach message, based on candidate attributes

By harnessing Box AI’s immense capabilities in generating ideas, summarizing data, and revising content, businesses can save an incredible amount of time otherwise lost to manual editing. 

And just think: We’ve only scratched the surface of all you can do! How will you put Box AI to work for your organization’s productivity workflows and processes?

Learn more at box.com/ai