Wednesday, July 30th, 2014

#BoxWorks Session Deep Dive: Painless eDiscovery and Data Retention


Recently, Box partner Recommind discussed the Brown v. Tellermate Holdings case, in which the defendant’s “unwillingness and inability to produce relevant cloud-stored data” ultimately led to a preclusion sanction which dismantled their primary defense. In other words, they claimed that because they were using cloud services, they could not meet their eDiscovery obligations. Not surprisingly, technological incompetence was not a valid argument in the case.

Cloud technology is changing how discovery of content works, and the courts will no longer allow technology to be an excuse for failing to meet discovery requirements. Legacy tools that were built for the behind the firewall enterprise of the 2000s aren’t making the transition to the cloud, so companies must now reconcile moving data and content to cloud providers – while still making that content discoverable. Imagine the predicament faced by IT managers who need to make eDiscovery happen, but whose tools are not up to the task.

If you are new to this terminology, eDiscovery is an iterative process that may comprise a number of different stages, some of which may be excluded or repeated depending on the case at hand. In general, Box is useful during earlier stages of the process related to identifying, preserving and surfacing the required data and documents.

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Box helps your eDiscovery efforts in the earlier stages of the process, as illustrated in the Electronic Discovery Reference Model. Latter stages of the model are typically are handled by specialized tools.

In the “Painless eDiscovery and Data Retention” session at BoxWorks, Rachelle Rennagel, eDisovery Counsel and Director of Practice Technologies for Patterson Belknap, and Dean Gonsowski, VP of Business Development at Recommind, will join me to discuss practical considerations for organizations to meet discovery obligations, including methods to use your existing e-discovery tools in conjunction with Box.

Specifically, this tactical session will cover:

    1. How cloud providers handle date and time stamps and what that means for analysis and content preservation
    2. How to do collection of custodian content using Box Content Manager
    3. How enterprises are using Box and Recommind to manage cloud-based data collection today

Sign up now to secure your place in this and other deep dive sessions at BoxWorks. We look forward to seeing you there!

  • Andy Wilson (

    “Cloud technology is changing how discovery of content works”

    Naturally, I 100% agree with that =) As more information moves from the desktop to the cloud, eDiscovery actually becomes easier and faster to manage. Today, if you need to get data from employees involved in a litigation, you very likely have to manually collect it from physical devices like laptops, desktops, & file/email servers. This process can take weeks or months to complete and cost a fortune.

    If that same data were in a centralized cloud, like Box, and you were using a truly cloud-based eDiscovery collection/processing/review/production technology *cough* *cough* or an on-premise solution like Recommind, you could easily transfer the data from one application to another in a matter of minutes, hours, or days, but definitely not weeks or months.

    Over time, as all information & the technology that manages/analyzes that information moves to the cloud, this will be the future of eDiscovery, making the process truly seamless and painless. Collecting data from employees hard drives will be a thing of the past. It won’t happen overnight, but it will happen.