Monday, September 13th, 2010

Scan to Box with Lexmark Printers – The Cloud is Only a Few Taps Away


Once your content is on Box, you can view it on your iPhone or iPad, share it with a colleague, or access it directly within your Salesforce or Google Apps account. But before you can do all this (and much more!), your files first need to be uploaded. We’ve thought a lot about how we can make this process more seamless, and in the past few months we’ve unveiled several new ways to easily upload your files to Box: you can drag and drop files straight from your desktop, send email attachments directly to a Box folder with folder-specific email addresses, and automatically upload new and updated content straight from your desktop with Box Sync.

But what about when your files are still in paper form? Whether it’s a signed contract or a project blueprint, we want to make uploading that file to Box as easy as possible. We’re excited to announce that we’ve partnered with Lexmark to bring you “Scan to Box” functionality, making it easy to scan files directly from your Web-connected Lexmark printer to specified folders on Box. To get started, visit Lexmark’s “Smart Solutions” center to sync your printer with Box and develop customized shortcuts for Box folders. Once complete, you’ll be able to scan documents to the appropriate Box folders with a few taps – just select “Scan to Box” on your printer’s touchscreen.

Our friends at Lexmark have put together a quick video to show how easy Scan to Box is – take a look, and then this new functionality for a spin and let us know what you think!

Post by Ashley Mayer, Sr. Corporate Communications Manager

  • Kevin Pettitt

    To make a powerful component of a scanned document management solution that *just works* all that’s necessary is Box Sync. It doesn’t really matter what scanner you use, and for the most part it doesn’t matter what desktop software you use to organize (file, categorize, tag) your scanned documents. If at the end of all the scanning and organizing you have a bunch of pdfs in folders, then Box Sync can see to it that those get pulled into the cloud, instantly solving both the backup and sharing challenges that simple desktop only solutions struggle with. Of course, it would be ideal if the tags applied by the desktop software also showed in, AND if you could change or add tags using that synced back to the desktop software. I seem to recall some sort of open tagging standard that might work across different software packages.

    In my case, I have just purchased the highly acclaimed Fujitsu ScanSnap 1500M desktop scanner and would like to pair it with an old iMac that I’ve been neglecting. I’m leaning toward DevonThink Pro Office as my desktop organization tool, but what’s missing is a Mac version of Box Sync. By the way, I have one of the last G5 iMacs so I *really* hope that Box Sync for Mac won’t require an intel chip.

    Actually, I also have a Synology NAS at home that I might use to store all scanned documents. A Box Sync plugin of some sort that works natively with the Synology software would be a very slick solution. But if Box Sync for PC can be used to sync folders stored on the NAS, that’s not a terrible fallback if neither the iMac nor the NAS can do the syncing by itself.

    In any case, I am eagerly waiting for Box Sync to be available for Individual accounts (is there a beta program I can help with?).

    Did I mention that I LOVE :-)


    • ashley

      Hi Kevin – we hear you!! Mac Sync is one of our top priorities right now and should be coming out this fall. Stay tuned, and thanks for using Box! We’ll let you know if we need beta testers.

  • Sascha

    So. Back in September you said that Mac Sync is one of your top priorities. It’s basically April 2011 and Mac Sync is *still* not available. That’s very sad to see and doesn’t shed the best of light on You should be ashamed.